Contract Renewal Sample Letter of Extension of Contract: Tips and Examples
Contract renewals are a common practice in business, and it’s important to handle them in the right way. Whether you’re a freelancer, contractor, or employee, you might need to write a contract renewal letter at some point in your career. In this article, you’ll learn the basics of writing a contract renewal sample letter of extension of contract.
Tips for Writing a Contract Renewal Letter:
1. Start with a professional greeting
When writing a contract renewal letter, it’s important to start with a professional greeting. Address the letter to the person responsible for extending your contract, and use their name if possible. If you don’t know the person’s name, you can address the letter to the department or company as a whole.
2. Include the purpose of the letter
Clearly state the purpose of your letter in the opening paragraph. Explain that you’re writing to request an extension of your contract and provide the details of your current contract, including the start and end dates.
3. Emphasize your contributions
Use the body of the letter to emphasize your contributions to the company or project. Describe the work you’ve done during your current contract and highlight any successes or achievements. This can help demonstrate your value to the organization and make a case for why you should be given an extension.
4. Be specific about what you’re requesting
In the closing paragraphs of your letter, be specific about what you’re requesting. Specify the length of time you’re requesting for the extension and any other terms or conditions you’d like to see included in the new contract. This can help avoid confusion or misunderstandings later on.
5. End with a thank you and contact information
End the letter with a polite expression of thanks for considering your request. Include your contact information and invite the recipient to contact you with any questions or concerns they might have.
Examples of a Contract Renewal Sample Letter of Extension of Contract:
Example 1:
Dear [Manager’s Name],
I hope this letter finds you well. As my current contract with [Company Name] is set to expire on [Date], I’m writing to request an extension of my contract.
During the past [Time period] months, I’ve had the pleasure of working on several projects with the company. I’m proud to say that my work has received positive feedback from clients and colleagues alike. I’ve enjoyed working with the team and would be honored to continue to contribute to the company’s success.
Therefore, I’d like to request a [Time period] extension of my contract, starting on [Date]. I’m confident that I can continue to deliver high-quality work and help drive the company’s growth.
Thank you for considering my request. If there’s any additional information I can provide, please let me know. I’m looking forward to hearing from you soon.
Sincerely,
[Your Name]
Example 2:
Dear [Hiring Manager’s Name],
I’m writing to request an extension of my employment contract at [Company Name]. As my current contract is set to expire on [Date], I’d like to explore the possibility of continuing my work with the company.
Over the past [Time period] years, I’ve had the opportunity to work on several exciting projects and have built strong relationships with my colleagues. I’m proud of the work I’ve done during my time at the company and feel that I still have much to contribute.
Therefore, I’d like to request a [Time period] extension of my contract, starting on [Date]. I’d also like to discuss the possibility of a salary increase and additional benefits, to reflect my contributions to the company.
Thank you for your consideration of my request. I look forward to hearing from you soon.
Best regards,
[Your Name]
Conclusion:
Writing a contract renewal letter of extension of contract doesn’t have to be a daunting task. By following these tips and examples, you can create a professional and persuasive letter that can help you secure a contract renewal. Remember to be clear, specific, and polite in your request, and emphasize your contributions to the organization. Good luck!
